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Outreach

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One pipeline for the people you want to write to: the address found on their own pages, a first email and follow-ups in your voice, and reminders when a follow-up is due. You send every email yourself, from your own inbox.

6 min read13 stepsUpdated October 27, 2026

Before you start

  • Your name, business and postal addressEvery draft ends with them. The US CAN-SPAM Act asks every commercial email to carry a valid postal address of the sender: your business address, a PO box or a registered mail drop. Drafting waits until it is in Settings.
  • Your Aha Studio accountOutreach is for members: up to 300 prospects a month. There is no free demo, because it works on your own prospects. Unlimited with your own AI key after your first 14 days.
  • Your own Gmail or OutlookAha never sends an email to a prospect. You open each draft in your own compose window, send it, and press Sent.
Nothing is ever guessed: an address is only used when it was seen on one of their pages (the page is shown), typed by you with where you found it, or found on your own paid lookup account. Coming in v2: sending and reply detection from your own mailbox (SMTP and IMAP with an app password). v1 does not send.
PART 01

Set it up once

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The page has four tabs: Pipeline, Add prospects, Settings and Do-not-contact. Settings shows an amber ! until your business name and postal address are saved.

  1. Open OutreachAt outreach.ahastudio.net, or press Start something new on your account page and choose Outreach.
  2. Fill in Your sign-offOn the Settings tab: Your name, Business name and Postal address (each marked Required until filled), and Website (optional). The preview under it shows how every email ends.
  3. Pick the voice and follow-upsUnder Voice and follow-ups, Persona picks the voice the drafts are written in (your personas). Under Follow-ups pick None, One or Two; they wait 4 and 7 days unless you change the days with the steppers on the timeline.
  4. SaveThe Daily digest of due follow-ups switch sends you one email a day while a follow-up is due. Press Save settings; the line beside it says what is still needed.
PART 02

Add prospects

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  1. From the other workersSend to Outreach on a broken link, link gap or list article row of the Backlink Worker, on a story of a NewsJackr brief, or on a program of Affiliate Finder. Each prospect carries why you are writing from that worker.
  2. By hand or from a listOn the Add prospects tab: one page or site, or paste a list of addresses or a CSV file (columns like url, email, name, found on). Up to 200 at a time.
  3. See them on PipelineSeven stage tiles with their counts: To find contact, Ready to send, Sent, Follow-up due, Replied, Won and Closed. Pick a tile to see who is in it, tick prospects (or Tick all) and press the button for that stage. Add to my pipeline on a prospect makes it a deal in Your account, Leads.
  4. What is left outA site on your do-not-contact list, one already in your pipeline, and a row with no web address. Each one is listed with the reason.
PART 03

Find the contact

Tick prospects under To find contact and press Find contacts. A progress bar counts them; a failed one shows its cause with Retry.

The ladderTheir page first (the byline, the author, every address written on it), then the author's page on the same site, then the contact, about, team and write for us pages, then the RSS feed for a writer's name. It stops at the first personal address.
The pickWhen several addresses are found, one AI call picks the best. An address no page shows is refused, never used.
Where it was foundEvery address shows the page it was seen on. That page goes into the email's notice.
PolitelyOne page at a time with a pause between reads, robots.txt obeyed, a few pages per site at most.
Nothing foundYou see what was read and why: a contact form only, a name only, or nothing. Type an address you found yourself with where you found it.
Look up on your accountOptional, and off until you save your own Hunter, Findymail, Prospeo key under Paid lookup (optional) at the foot of Settings. It needs a person's first and last name. You see the cost preview first; your provider bills you, not Aha.
PART 04

Write and send

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  1. Press Write draftsFor the prospects under Ready to send: a first email and your follow-ups, from what the source worker found. No invented numbers, names or links.
  2. Read the endingEvery draft ends with your name and business, your postal address, why you are writing and where you found their address, and: Reply 'no thanks' and I won't email again.
  3. Send it yourselfOpen in Gmail or Open in Outlook opens your own compose window with the email filled in. Or press Copy. Send it, then press Sent.
  4. Follow upWhen a follow-up is due it moves to Follow-up due, shows in Your work under Needs you, and you get one email a day listing them. Turn it off with Pause this email in that email, or the Daily digest of due follow-ups switch in Settings.
  5. Stop when they answerReplied, Won, Not interested, Asked not to be contacted, Bounced or No reply stops the follow-ups. Not interested and Asked not to be contacted put the address on your do-not-contact list.
PART 05

The do-not-contact list

An address or a whole domain on your do-not-contact list is never drafted again, never added again, and gets no follow-up reminder. Under Do-not-contact list on the Do-not-contact tab, type an address (one person) or a domain (everyone at it) and press Add to the list; Remove takes one off. It stays when you delete prospects.

PART 06

Your limits

Starter allowance25prospects in your first 14 days
Each month300prospects on the full allowance. Unlimited with your own AI key after your first 14 days.
AImeteredthe address pick and the drafts count toward your monthly amount; your own AI key costs it nothing
Sendingyoursevery email goes from your own inbox; Aha sends none
PART 07

If something looks wrong

Still stuck? Email support@anthonyhayes.me or open the help desk.
Ready to build?Fill in *Settings* once, add a few prospects, press *Find contacts*, then *Write drafts*.Open Outreach